TITLE III - ASSOCIATION BODIES
Article 8 - General meeting - Composition
The General meeting is made up of all the representatives of the founder, adherent and associate members.
Article 9 - Loss of the quality of representative of an artificial person
The artificial persons representatives and their substitutes are by name designated each one by their deliberating assemblies or their authorities.
They cease representing their authorities :
- in case of loss of their elective mandate.
- at the time of the total or partial renewal of the authorities or the assemblies which indicated them.
- if the authority or the deliberating assembly which indicated them decides some thus, then it must bring the legal proof of it to association.
Article 10 - Representation and capacities
Every representative of the founder and adherent members has one deliberating voice with the General meeting.
Every representative of the associate members has one advisory voice with the General meeting.
The elected representatives of the local authorities, publicly-owned establishments, consular rooms, companies or associations can only be represented by their substitute duly appointed by their deliberating authority
If the founder member representative and his substitute are absents, the vote by proxy is allowed for the benefit of a founder member representative. Only one procuration per anybody will be accepted.
If the adherent member representative and his substitute are absents, the vote by proxy is allowed for the benefit of an adherent member representative. Only one procuration per anybody will be accepted. The other artificial persons of private or public law are represented by their legal representative or any other person whom the organization will designate.
Article 11 - General meeting - Operation
The General meeting meets at least once the year, on convocation of her President with a simple letter.
It can validly be convened for extraordinary sessions, by resolution of the Board of Directors or on request for a quarter of the members of the General meeting
The convocation including the agenda fixed by the President must be addressed to the members at least 15 days before the meeting.
Article 12 - General meeting - Deliberation
The Meeting can validly deliberate only if 1/3 of its founder and adherent members is present.
In case of insufficiency of present members, a second Meeting must be convened by the President.
However this Meeting cannot be held less than 15 days after the first Meeting or a shorter time according to the urgency duly justified by the President in his convocation, without being lower than 5 days.
Then it can validly deliberate whatever the number of the present members.
The decisions are made in the simple majority of the present or represented voters members.
In case of division of votes, the President has the casting vote.
Article 13 - Free functions and expenses responsibility
The functions of the General meeting members, as well as those of the Office and Board of directors members, are free.
However, some members can receive specific missions that will generate expenses whose refunding can be authorized beforehand by the Board of directors.
After the Board of directors agreement, the exposed expenses are refunded by Association on a statement of expenses and production of receipts.
Article 14 - General meeting - Missions
It hears the Board of directors reports on the management and the financial and moral standing of Association.
It approves the accounts of the closed exercise, it votes the budget, deliberates on the agenda questions, and fixes the amount of the annual contributions on the Board of directors proposal.
Article 15 - Board of directors - Composition
Association is managed by a Board of directors made up of 60 members to the maximum, natural and artificial persons indicated by the General meeting.
The Board of directors will be able to associate for temporary duration any expert or representative of qualified organization without deliberative voice.
Article 16 - Office - Composition
The Board of directors elects in his centre an Office made of :
1 Assistant Treasurer
1 Assistant Secretary
For its deliberations, in case of division of votes, the President has the casting vote.
The Office is renewed every three years at the same time as the Board of directors.
Article 17 - Board of directors - Operation
The Board of directors meets each time the need is felt on convocation of its President or the request for 50% of its members.
The convocations must be made in writing 15 days in advance with the indication of the agenda.
The Board of directors can validly deliberate only if half of its members are present or represented.
In case of division of votes, the President has the casting vote.
The Board of directors is renewed every three years.
Article 18 - Board of directors - Capacities
The Board of directors is the body of decision and internal audit of Association for financial and administrative management.
It is invested with the widest capacities for the administration of Association. It can make all acts and operations returning in the object of Association and which are not especially reserved to the General meeting.
The Board of directors can be assisted by any expertise which it will consider useful, intended to help it for the decisions to be taken.
Finally it draws up the draft budget submitted to the General meeting and the management report.
Article 19 - President - Election - Attributions
The President is elected by the Board of directors for three years.
He chairs the General meeting and the Association Board of directors.
He decides the administrative provisions necessary to the correct operation of Association. If necessary he subjects the questions decided by the Board of directors for deliberated on the General meeting. He follows the application of the decisions taken.
He represents Association in all the acts of the civil life, and is invested of all capacities for this purpose. He is entitled to open all banking accounts, postal cheques, to go to court after Office's agreement, to authorize all transactions and to sign all contracts of related expenditure.
With the Board of directors agreement, he has the authority to take all financial commitments with regard to the thirds.
He can delegate whole or part of his capacities to the Vice-presidents or Treasurer.
Article 20 - Association Direction
Association is possibly directed by the Director named by the President after Board of directors' opinion and agreement.
The Director assists the President for the execution of Board of Directors' resolutions.
He animates and coordinates in particular the Association's actions.
He ensures the execution of the annual program by all the means placed at his disposal.
He prepares the annual budget of the expenditure and ensures administrative and financial management inside Association.